Co-op Housing Office Administrator

Immediate opening: Permanent Position Co-op Housing Office Administrator

Russet Homes Co-op Corporation is seeking a full-time, permanent Office Administrator of a 77-unit Co-operative Housing Corporation in the City of Mississauga.

Reporting to the Co-operative’s Board of Directors, the Office Administrator is to oversee and be accountable for the coordinator of the Co-operative’s office.

Duties will include but not limited to:

  • Prepare Agendas for Board and Members’ meetings and issue notices of meeting packages.
  • Prepare Minutes of the Board’s and Members’ meetings.
  • Prepare management reports for the Board as required.
  • Maintain corporate records of Russet Homes Co-op.
  • Liaise with the Agency for Cooperative Housing, CMHC, CHF and Insurance Agency.
  • File required reports and notices with government agencies.
  • Prepare reports to Accounting Firm and Treasurer as required.
  • Prepare documentation for the audit and assist auditors.
  • Open and close Co-op office and respond to inquiries from Members and public written and verbal.
  • Purchase office equipment, supplies and furnishings as directed by Treasurer and Board of Directors.
  • Maintain the Software System designed for Co-op management.
  • Carry out secretarial responsibilities.
  • Act on Incoming / outgoing mail in a professional manner.
  • Coordinate work of Co-op volunteers / keep records of participation.
  • Ensure confidentiality when maintaining members’ files.
  • Ensure COVID-19 protocols are strictly adhered to, including tracking of all visitors/contractors to the office and members’ unit.

The successful applicant will have:

  • A minimum of 2-3 years of co-op housing (lived or otherwise) or administrative experience.
  • Excellent communication skills both written and verbal (you will be tested on this).
  • Familiar with property management software, Word and Excel.
  • Knowledge or willingness to learn about the Social Housing Reform Act and relevant legislations/laws that apply to housing co-ops.
  • Experience with rent geared-to-income program administration.
  • Excellent problem solver, ability to use discretion when making decisions.
  • A self-starter works well independently in a demanding fast paced environment.
  • Financial experience including, but not limited to budgeting, audit process, forecasting, arrears management and day to day operations of a co-op.
  • Able to work effectively with co-op board, committees, and governance structure.
  • Punctual, reliable, and resourceful.
  • Be able to complete a thorough background and criminal record check.
  • Access to a reliable motor vehicle.

Kindly note, some evening work is required. The expected start is immediately. The co-op offers a competitive salary. If interested, please submit your resume and cover letter detailing your experience and why you would be the ideal person for the job by March 31, 2021 to:

We sincerely appreciate the interest of all applicants. However, we will only contact those selected for an interview.

The Board of Directors
Russet Homes Co-operative Corporation