Office Administrator

Village Green Co-operative Homes Inc. is seeking a full time, permanent Office Administrator in the City of Brampton.

Founded in 1979, our housing co-operative has 116 stacked townhouses encompassing 3 streets.

Reporting to the co-op’s elected Board of Directors, the Office Administrator will oversee and be accountable for the day-to-day operations of the co-op. The Office Administrator works with the
Operations Manager, maintenance staff, directors, and members through co-op committees to develop and maintain systems with shared responsibility and foster democratic governance of
our Housing Co-operative.

Duties and responsibilities include:

  • Reporting to the Board of Directors, the Office Administrator’s job is to oversee and be accountable for the daily operations and to be the first point of contact for our members
  • Overseeing the property maintenance and repair program
  • Ability to handle confidential information with discretion and in a professional manner
  • The Office Administrator will ensure the overall good standing of the co-op and provide administrative support, and maintenance administration. This includes member and corporate administration services, property management, trade coordination, community, and governance support
  • Provide general administration and support to the Board of Directors
  • Ensuring that the co-op fulfills its legal and corporate obligations; legal issues, arrears and subsidy administration while liaising with all agencies affecting co-op housing in Ontario
  • Collaboratively working with the Operation Manager to manage the co-op’s finances

The successful applicant will have:

  • Working knowledge of the Co-operative Housing sector and Cooperative Principles
  • Knowledge of Non-profit Property Management and a willingness to enhance knowledge with training
  • An ability to work with limited direct supervision and be a self-starter with strong positive leadership skills
  • Strong interpersonal skills, oral and written communication skills and experience working with diverse populations
  • Be interested in community building, and encouraging members to volunteer in their community, while also maintaining their unit and property and being respectful neighbours
  • Have strong conflict management skills, and be able to problem-solve issues with empathy, professionalism, and well-maintained boundaries
  • Possess excellent time management and organization skills, with the ability to prioritize tasks and delegate when appropriate, ensuring projects are completed in a timely manner and files are maintained and updated regularly.
  • Be able to handle stress in a busy office environment
  • Be tech-savvy, comfortable using Microsoft Office, Google Drive, Excel, NewViews, and Cloud services and able to easily learn to use new technology as needed
  • Network with other stakeholders, such as other Housing Co-operatives, the Region of Peel, and Co-op Consultants to make informed decisions and brainstorm ideas
  • A minimum of 2 years of Office Administrator experience in the Co-operative Housing Sector
  • Able to apply logic and reasoning to effectively manage projects, analyze financial, legal and contractual problems and provide solutions and recommendations
  • Knowledgeable of Rent Geared to Income (RGI) and Cooperative By-laws an asset
  • Working effectively within a co-operative management and governance structure

Salary and Benefits:

  • Some evening work is required. The expected start date is as soon as possible, The co-op offers a competitive salary and excellent benefits. If interested, please submit your resume and cover
    letter by July 2, 2022, with your salary range expectations to: office@villagegreen.coop We sincerely appreciate the interest of all applicants; however, we will only contact those selected for an interview.