Operations Manager

Background: Established in 1984, Rooftops Canada – Abri International provides technical expertise and leadership in urban low-cost housing and human settlements development around the world. Its current focus is on supporting housing organizations in Sub-Saharan Africa to help very low- income communities meet their housing needs. Rooftops Canada is the international development program of Canadian cooperative and social housing organizations. It is a federally incorporated not-for-profit organization with charitable status from Revenue Canada. For more information, see: https://www.rooftops.ca/

Rooftops Canada – Abri International is seeking a qualified candidate to assume the role of Operations Manager in September 2022. This is a permanent, full-time salaried position based in Toronto. As offices have re-opened, it is expected the person selected will work in the office several days a week as required. Subject to the ongoing Covid-19 travel guidelines, the role will require international travel on an annual basis for 2-3 weeks.

Position Summary: The Operations Manager will work with the Executive Director and other Rooftops Canada staff, Board members, volunteers, technical advisors, consultants and international partners to carry out these responsibilities:

Operations Management of Overseas Projects (90%)

Rooftops Canada is implementing a five-year project “Women’s Spaces: Implementing Equal Rights to Land, Housing and Livelihoods” in Angola, Kenya, South Africa and Uganda from February 2022 to March 2027. The Project is co-funded under the terms of a Contribution Agreement with Global Affairs Canada (GAC).

Reporting to the Executive Director, the Operations Manager is responsible for managing logistics, financial monitoring, administration and legal procedures to ensure that the project is implemented in accordance with the Project Contribution Agreement and all related Government of Canada requirements.

  • Working with and supporting the project and other Rooftops Canada staff and African partners to implement the project including:
  • Project financial planning and budgeting, including preparation of semi-annual and annual financial reports for GAC.
  • Preparation of overall and annual agency agreements with implementing partners based on annual local work plans and budgets.
  • Working with implementing partners, Technical Advisors (TAs) and subcontractors to implement financial and procurement procedures to GAC standards.
  • Assist with recruitment/Requests for Proposals and contracts/agreements with project subcontractors, TAs and suppliers.
  • Monitoring and supporting financial reporting of the implementing partners, TAs and subcontractors to ensure all financial reporting is accurate and timely.
  • Supervising and assisting with logistic and financial arrangements for study and exchange visits between African and Canadian partners and facilitation of informational international workshops.
  • Recording and reporting on in-kind contributions to the project based on volunteers’ time sheets.

General Operations, Management Support and Project Development (10%)

  • Work with Rooftops Canada’s external bookkeeper, other staff and implementing overseas partners to set up accounts for the project ensuring accurate, well documented accounting records and quarterly financial statements both for the project and overall Rooftops Canada operations; and to provide documentation for Rooftops Canada’s annual external audit.
  • Assist with preparations and carrying out Board and Members Meetings.
  • Assisting with recruitment, orientation and onboarding of new Rooftops Canada staff.
  • Assist with the development of new project proposals including microfinance for incremental housing programs.

Professional Qualifications

  • The successful candidate will have a minimum of six years of experience in operations and finance management, preferably with a globally-focused CSO, NGO or other international development organization.
  • Holds a minimum Masters Degree in business, economics, accounting, finance or related fields from an accredited university.
  • Solid understanding of general finance, financial monitoring and budgeting, including profit and loss, balance sheet, and cash-flow management.
  • Demonstrated understanding and experience of Global Affairs Canada programming, financial management and compliance requirements.
  • Working knowledge and experience related to human rights, gender equality, democratic governance and environmental sustainability in the context of advocacy and capacity building in the Global South.
  • Experience working in a complex organization providing services to a diverse and cross-cultural group of stakeholders across multiple international geographic locations.
  • Successful track record in capacity building of staff and partners in financial management, budgeting and reporting as per donor requirements.
  • Demonstrated experience with microfinance project planning, funding and management for international initiatives.
  • Excellent communication and English language skills with proven ability to present clear and concise written and oral reports and speak in public to a broad range of stakeholders.
  • Some travel required to the project field sites on an annual basis.
  • French language competency is a desired asset.

Salary is negotiable within Rooftops Canada’s salary framework, and benefits include retirement savings contribution and a group health insurance plan. Rooftops Canada is committed to diversity in its governance and staffing. Interested candidates should submit their resume and a covering letter by e-mail to jobs@rooftops.ca.

The deadline for applications is June 30, 2022 with an anticipated start date of September, 2022. We thank all applicants for their submission but only short-listed applicants will be contacted. No phone calls please.