Property Manager

Property Manager

Don Quixote Co-operative Homes Inc. has a staff opening for the permanent full-time position of Property Manager. Some evening work is required.

This is not an entry level position; the Co-op is looking for experience.

Don Quixote is funded by the Region of Halton and has 57 units located just south of Mapleview Mall. The co-op consists of two; three and four-bedroom units with a mix of market and subsidized units.

Don Quixote Co-op is seeking an experienced and motivated initiative-taker for the position of Property Manager, who would be responsible for the management of the co-op’s administration and reporting directly to the co-op’s elected Board of Directors.

The Property Manager works closely with the Maintenance Co-ordinator (who is responsible for the maintenance department), the part-time bookkeeper, and the various committees that are active in the functioning of the co-op.

The expected start date is January 3rd, 2022. With training, if necessary, in December 2021.

The ideal candidate will:

  • Have a working knowledge of the Co-operative Housing sector and promoting Cooperative Principles within the community
  • Have knowledge of Non-profit Property Management and a willingness to enhance knowledge with training
  • Be knowledgeable about maintenance and able to supervise maintenance contractors with the Maintenance Co-ordinator to ensure a high quality of work and follow up with members for feedback on jobs completed
  • Have strong interpersonal and communication skills and experience working with diverse populations, as well as excellent written communication skills and experience writing grant proposals
  • Be interested in community building, and encouraging members to volunteer in their community, while also maintaining their unit and property and being respectful neighbours
  • Have strong conflict management skills, and be able to problem solve issues with empathy, professionalism, and well-maintained boundaries
  • Possess excellent time management and organization skills, with the ability to prioritize tasks and delegate when appropriate, ensuring projects are completed in a timely manner and files are maintained and updated regularly
  • Be tech savvy, comfortable using Microsoft Office, Google Drive, and able to easily learn to use new technology as needed, such as our accounting and property management software called NewViews
  • Network with other stakeholders, such as other Housing Co-operatives, the Region of Halton, and Co-op Consultants to make informed decisions and brainstorm ideas

The successful applicant will be: 

  • Financially literate with experience working in the non-for-profit housing sector
  • Must have a proven track record of successful staff management including recruiting, performance measurement, and conflict resolution
  • Ability to apply logic and reasoning to effectively manage projects, analyze complex financial, legal, and contractual problems and provide solutions and recommendations
  • Knowledge of funding models including former federal and provincial non-profits as well as coops, preparation, and presentation of management reports
  • In-dept knowledge of Rent Geared to Income (RGI) and Cooperative By-laws an asset
  • Familiarity with acts and codes including the fire, building codes and the Occupational Health and Safety Act (Ontario).
  • Excellent verbal & written communication skills
  • Work effectively within a co-operative management and governance structure and relate to a diverse co-op community
  • The ability to prioritize, multi-task and handle stress in a busy office environment

Responsibilities include, but are not limited to:

Financial Management:

  • be responsible for ensuring the financial soundness of the co-op, including accurate & up to date financial records & internal controls.
  • Accounts payable/receivable, RGI calcs, collect,deposit & track revenue & arrears.
  • Consult with bookkeeper for annual budgets.
  • Consults with the Auditor regarding filing of the audit/AIR and Co-op tax returns.

Administration:

  • Ensure waitlists, unit allocation & vacancy loss is kept up to date.
  • Function as agent of the co-op with government agencies.

Property Management:

  • Ensure effective management of the co-op’s buildings & grounds.
  • Ensure compliance with Fire & Life safety, building related codes & by-laws.

Membership Support:

  • Respond to membership requests & the public in a timely manner and apply bylaws & policies in a non-biased manner.
  • Establish & maintain open office hours.
  • Facilitate meetings & co-ordinate shared events as required.

Human Resources:

  • Oversee Maintenance Co-ordinator plus a contracted remote bookkeeper.

Qualifications: 

Minimum of 3 years’ experience in co-op property management or commensurate community-based experience. Strong ethics & financial/business acumen as well as excellent written/oral skills.

Experience working with Boards, knowledge of relevant legislation.

Proficiency in Microsoft Office Suite, New Views & HM Worx is an asset.

Don Quixote Co-op is an equal opportunity employer and is committed to hiring on merit and to removing barriers in employment policies. Reasonable accommodations for disabilities will be provided, on request, to support applicants’ participation in all aspects of the recruitment and selection process.

We sincerely appreciate the interest of all applicants. We will only contact those who are selected for interview.

This is not an entry level position; the Co-op is looking for experience.

Please provide your Cover Letter and Resume in a single document and state on the email heading the position you are applying for “Property Manager Position”.

Submit resumes & cover letters to: donquixote@on.aibn.com by Monday, November 22nd, 2021.

Or delivered to – Don Quixote Co-operative Homes Inc. – 1315 Maple Crossing Blvd., Burlington, ON, L7S 2K8